SECRETARIAL PRACTICE

SECRETARIAL PRACTICE
1. Draft:
(a) the notice of the first Board meeting,
(b) the agenda of the first Board meeting,
(c) the agenda of the subsequent Board meeting, and
(d) a notice cancelling a Board meeting and issuing notice for a fresh Board
meeting.
(a) Notice of the First Board Meeting
ABC Ltd.
To
(Director)
Dear Sir /Madam,
This is to inform you that the first meeting of the Board of Directors will be held
at the Registered Office of the company on 5th September at 3 p.m. to transact the
business as per the enclosed agenda.
1. Election of the chairman of the meeting.
2. To produce the Certificate of Incorporation, the Memorandum and the Ar
ticles of Association.
3. Election of the Chairman of the Company.
4. Appointment of Managing Director, Secretary, Solicitors, Auditors and
Bankers.
5. Adoption of the company’s seal.
6. Fixing quorum for the Board’s meeting.
7. Consideration and approval of the opening of a Bank account and its opera
tion.
8. Approval of the statement of preliminary expenses by the promoters.
9. Authorising the Secretary to purchase books and registers as are necessary.
10. Consideration and approval of the draft of prospectus.
11. Consideration and adoption of the preliminary contracts and underwriting
contracts.
12. Consideration of the application to the stock exchange for the listing of shares. 13. Any other business with the permission of the Chair.
14. Fixing the date of the next Board meeting.
(c) Agenda of the Subsequent Board Meeting
Agenda
1.To read and approve the minutes of the last Board meeting.
2.To consider application for transfer of shares.
3.To consider letter of resignation of the Manager of Kanpur Branch.
4.To consider trading returns for the quarter ended 19....
5.To fix the date for the closure of Register of members.
6.To consider the annual accounts of the company for the year ended........
7.To consider the Auditors’ report and the draft of the Directors’ report.
8.To consider appropriation of profit and recommendation of dividends.
9.To take note of Directors liable to retire by rotation.
10.To authorise the Secretary to print the annual accounts and other documents
and to issue notice of the annual general meeting.
11.To consider any other business with the permission of the Chair.
Draft the minutes of the first Board meeting of a public limited company. YLns.
Minutes of the First Board Meeting
Minutes of meeting of the Board of Directors held at on day of Ltd.
Present in Attendance